Jobs

Join the team at Hubbard Street Dance Chicago!

Hubbard Street Dance Chicago is an Equal Opportunity Employer and seeks candidates with demonstrable experience advocating for equity, diversity and inclusion.

OPEN POSITIONS

POSITION TITLE: Director of Finance & Administration
DEPARTMENT: Operations
REPORTS TO: Executive Director

GENERAL DESCRIPTION:

At Hubbard Street Dance Chicago, we bring artists, art and audiences together to enrich, engage, and change lives through the experience of dance.

We are seeking a strategic, experienced, and mission-driven professional to join Hubbard Street’s Operations department. Reporting to the Executive Director, the Director of Finance & Administration is responsible for a broad array of functions for a mid-size performing arts organization. The Director of Finance & Administration will serve as a senior financial strategist alongside the Executive Director and Board of Directors, assessing the financial implications of key opportunities and strategic decisions the organization is considering in the coming years. This position is responsible for financial management and reporting as well as human resources, insurance, technology, and facilities management.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

Financial Management

  • Works with Executive Director to align financial resources with strategic goals, while ensuring strong fiscal management.
  • Develop and administer organizational financial plans and budgets while providing meaningful analysis; and monitor progress and changes to keep the senior leadership team well informed about the organization’s ongoing financial status. Oversee and lead annual budgeting and planning processes, and quarterly budget reforecasts.
  • Create, implement, manage, and streamline effective internal and organizational systems across responsibilities (finance, insurance, IT, facilities).
  • Stay current on Accounting standards, labor laws and ACA reporting.
  • Supervise Finance Associate.
  • Identify strategic opportunities for organizational development in addition to cost containment strategies.
  • Prepare monthly financial statements and cash flow projections, along with other various internal and external financial report and analytical studies.
  • Ensure that the Business Office is carrying out all financial functions in a timely, efficient and accurate manner (e.g. audit process, 990 tax filing, domestic and international tax-exempt filings, accounting and data entry, Bi-weekly payroll and benefits administration, etc.).
  • Acts as the primary staff liaison to the Finance Committee and ad hoc Facilities Committee

Administration, Benefits and Human Resources

  • Partner with the Executive Director on annual performance review process.
  • Partner with the Executive Director to administer and oversee HR policies.
  • Prepare staff Letters of Agreement; prepare Dancer Letters of Intent and contracts.
  • Coordinate logistics and manage relationships regarding Hubbard Street’s business, property and medical insurance.
  • Organize employee recruitment, staff orientation, and staff development; update employee handbooks and policies as needed.
  • Primary liaison with IT consultants, providing light end-user computer support. Responsible for maintaining and tracking all computers and software licenses.
  • Oversee monitoring of general voicemail, sorting of mail, office supply ordering.

QUALIFICATIONS:

  • Five years of experience as a Director of Finance or equivalent.
  • Proven experience in budgeting, strategic forecasting, planning and analysis to support decision making, and in overseeing financial, accounting, compliance, and risk management of a complex organization.
  • Has preferably overseen a human resource function previously.
  • Performing Arts and/or Non-profit finance experience and experience working with a board of directors is desirable although candidates with equivalent experience in other settings are encouraged to apply.
  • Strong knowledge of Microsoft software, especially Excel, required. Experience with Blackbaud FE accounting software and Paylocity a plus.


Please apply through the Breezy HR portal and send a cover letter detailing your interest and qualifications, along with a professional resume (.pdfs only). No phone calls, please.

APPLY NOW

Hubbard Street Dance Chicago is an Equal Opportunity Employer and
seeks candidates with demonstrable experience advocating
for equity, diversity and inclusion.

POSITION TITLE: Director of Production
DEPARTMENT: Production
REPORTS TO: Artistic Director

GENERAL DESCRIPTION:

At Hubbard Street Dance Chicago, we bring artists, art and audiences together to enrich, engage, and change lives through the experience of dance.

We are seeking a mission-driven, experienced and strategic individual to lead Hubbard Street’s Production Department.  Reporting to the Artistic Director and working closely with the Director of Finance & Administration, Associate Artistic Director, Director of Artistic Operations and the Rehearsal Director, the Director of Production is a key member of the senior management team and functions as the main point of contact for all production and technical needs of our organization, which performs in Chicago approximately four times a year in addition to touring nationally and internationally.  The ideal production professional can work collaboratively with the organization’s leadership to ensure the balance of artistic quality, personnel, budget and schedule. This is a touring position; the Director of Production may be on the road 3-16 weeks/year with the company.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

Supervision:

  • Oversee and lead Hubbard Street’s part-time crew: four IATSE crew members and non-union Head of Wardrobe, and any as-needed contract labor.
  • In conjunction with Hubbard Street IATSE crew, supervise all labor hired by venues where Hubbard Street performs.
  • Oversee the load-in, technical rehearsals and strike at all venues.
  • Ensure a safe, humane and respectful working environment.

Scheduling/Communication:

  • In coordination with the Artistic and Operations teams, responsible for crafting season calendar, tech, load-in, and strike schedules.
  • Create and manage all production personnel work schedules.
  • Schedule and/or run production meetings including: design meetings, production meetings, technical rehearsal schedules, etc.
  • Proactively seek cross-departmental collaboration. Foster positive working relationships cross-departmentally by thoughtful, respectful and timely inter-departmental communication.

Budgeting and Planning:

  • Responsible for the production department’s budgetary performance (approximately $1M).
  • Lead season budgeting and planning for local performances and touring, in coordination with Artistic Director, Director of Finance & Administration.
  • Draft, maintain and administer annual production budgets, tour budgets, individual project budgets, departmental personnel and capital budgets.
  • Reports tracking of projections and actuals to Director of Finance & Administration on a regular and consistent basis.

Facilities:

  • Overall lead on facilities topics including rehearsal studios, production spaces, and office.
  • Primary contact with all outside maintenance/office vendors. Coordinate and monitor facility services and scheduling. Supervise all custodial work.
  • Perform periodic review of all outside contracts and service agreements for potential economies.
  • Supervise and coordinate safety and security procedures, including alarm training for staff.
  • Maintain asset tracking and documentation (keys, etc).
  • Oversee facility management and capital & maintenance plan and approve maintenance projects.
  • Create, implement and manage a comprehensive technological plan, including the use, maintenance and replacement schedules of the telecommunications system, computer network system and office equipment.
  • Uphold kitchen standards of cleanliness and responsibility among staff.
  • Point person for current storage units; lead on departmental storage solutions.
  • Organize secure and environmentally-friendly disposal of documents and electronics.
  • Other duties as deemed appropriate.

Collaborative work:

  • Maintain clean and safe warehouse and technical spaces
  • Maintain clean and safe rehearsal studios for dancers.
  • Special Event production in collaboration with Development department

Lighting/Technical:

  • Maintain a working master repertory light plot and applicable lighting paperwork for Hubbard Street’s main company.
  • Set lighting cues for current repertoire for all performances.
  • Interpret and modify Hubbard Street’s work—where applicable—to fit within performance and venue constraints.
  • Actively pursue and oversee outside rentals of Hubbard Street scenery, props, and wardrobe.

Touring:

  • Tour nationally and internationally with Hubbard Street.
  • Develop and manage touring budgets, with travel inputs from Director of Artistic Operations.
  • Create advance paperwork and tech packets for all Hubbard Street engagements, including light plots and line-set schedules, in a timely manner, to allow proper preparation time for Hubbard Street crew and venue Technical Directors.

QUALIFICATIONS:

  • Hubbard Street gives preference to candidates who have demonstrable experience advocating for equity, diversity and inclusion.
  • Minimum five years’ experience as a technical/production manager in a non-profit or for-profit performing arts organization.
  • Ideal candidate has a spirit of curiosity instead of judgment and is a generative problem solver.
  • Demonstrated skill in project management and planning.
  • Applicant should have a basic understanding of all elements of stagecraft, with specific training in theatrical lighting design and a working knowledge of theatrical lighting and dimming equipment.
  • Preference given to those with touring experience and those who have experience working in an IATSE or union environment.
  • Applicant should have literacy in a Microsoft Office environment and proficiency with specific production and lighting software including, but not limited to: Lightwright, Vectorworks and AutoCAD.
  • Superior relationship building and interpersonal skills that allow the individual to function in a variety of settings among widely different groups of people.
  • Valid drivers’ license, the ability to lift a minimum of 50 pounds unassisted, and to work at heights up to 25 feet.

Please apply through the Breezy HR portal and send a cover letter detailing your interest and qualifications, along with a professional resume (.pdfs only). No phone calls, please.

APPLY NOW

Hubbard Street Dance Chicago is an Equal Opportunity Employer and is committed to equity, diversity and inclusion in all areas of the organization’s work.